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What We Offer

  • Competitive Salary
  • Bonuses
  • 401(k)
  • Employer 401(k) Contribution
  • Healthcare Benefits
  • Paid Time Off 

View Benefits »

The Position: Executive Assistant

Apply now

 

Who Is Arteric?

We're a digital healthcare marketing agency that's growing because of our exceptional people and values. Arteric develops the strategy and the software - websites, mobile apps, and Web applications - that drive pharmaceutical and biotechnology digital marketing campaigns and the functions that support these tactics.

Why Choose Arteric?

There is one good answer: our mission is to "Explore the boundaries of the possible, creating life-changing experiences through defect-free software that works everywhere, every time."

This is a tall order for most agencies; but as we are software developers turned marketers, it is what we do every day at scale. We are driven to connect patients, care givers, and healthcare professionals to the health information patients need to live longer, healthier lives. Arteric accomplishes this globally for blockbuster healthcare brands. The hallmark of our work is superior execution and the enthusiastic pursuit of quality. Our websites and Web applications are available in over 35 countries and 28 languages; we reach more than 6 million people per year. In 2017, we architected, developed, tested, and deployed more than 200 digital projects.

If you are seeking a challenge and you want to change peoples' lives, come join Arteric. We value a passion for learning and discovery, industriousness, selflessness, resilience, rigorous honesty, and exceptional competence above almost all else.

We'll provide the opportunities and challenges that will catalyze your growth as far as your professional interests take you. Our value system focuses on technical competence and innovation and rewards it with benefits that include generous paid time off, incentivized disconnect time, and a close-knit team spirit.

The Position

Responsibilites

Support the President/Executive Committee

  • Work directly for the president and provide personal support. Duties include copying, scanning, filing, making phone calls on his behalf, and coffee/water. Other duties may include personal travel and making appointments
  • Effectively manage the president's calendar, while prioritizing within business needs
  • Proactively support the team with business development efforts
  • Make sure executive team members know what they need to know
  • Manage and organize team logistics
  • Answer incoming phone calls on behalf of the company
  • Organize own work, coordinate projects, set priorities, meet deadlines, and follow up on assignments with minimal supervision and direction
  • Meet and greet visitors including clients, vendors, colleagues, and prospective new hires
  • Draft, edit, and proofread executive-level documents, Excel spreadsheets, PowerPoint, and Word correspondence
  • Positively interact with staff and participate in team meetings/projects
  • Manage calendars for senior executive(s)
  • Organize office and files; this includes creating an inviting and comfortable work environment in the office for employees and clients
  • Schedule executive-level conference calls, videoconference meetings, in-person, and on-site/off-site meetings with clients, C-suite executives, and employees
  • Schedule and organize routine and nonroutine activities such as department meetings
  • Manage sensitive, highly confidential, and proprietary information with discretion and the utmost level of confidentiality
  • Coordinate logistics for client meetings, helping to locate and obtain information and resources internally as well as externally

Manage Office Functions

  • Order and stock appropriate office supplies and equipment for staff. This will include office snacks and fresh fruit
  • Ensure that restrooms are stocked with all necessities
  • Maintain a clean office environment; this includes taking out the office garbage on a daily basis and stocking the kitchen with paper towels, cleaning supplies, etc.
  • Work together to support other team leaders by providing backup assistance as needed

Qualifications

  • Bachelor's degree
  • A minimum of 3 years in a similar support capacity; previous experience supporting a C-level executive in an extremely fast-paced environment preferred
  • Strong computer skills, including extensive experience with Microsoft Office products
  • Strong orientation to detail and accuracy
  • Minimum typing speed: 50 words per minute
  • Highly professional demeanor, discretion and ability to safeguard sensitive and confidential information
  • Well-developed interpersonal skills, with ability to work in a team environment as well as independently with different stakeholders internally and externally
  • Exceptional planning and organization skills and ability to work in a fast-paced environment while adapting to changing deadlines and multiple and conflicting priorities
  • Service orientation
  • Proactive orientation - ability to anticipate what needs to be done without being asked  
  • Attention to detail and accuracy of work
  • Discretion in regard to confidential information
  • Desire to improve yourself and the company - be willing to ask questions, provide feedback, and engage in solutions that will better the company 
  • Team player

Benefits 

We have a generous paid-time-off policy that mandates significant unplugged time off. (Really! We give bonuses for disconnecting), offer healthcare benefits (100% paid medical), dental and vision plans, long and short-term disability, safe harbor employer 401(k) contribution, and more.

Arteric is an Equal Opportunity Employer in compliance with the laws prohibiting discrimination on the basis of race, color, sex, age, marital status, religion, national origin, disability, or any other legally protected status.

I Want The Job!

Apply now

OK, please send us your résumé at careers-2018@arteric.com, and be sure to include a brief statement, indicating why you are the one!

Thinking of applying? Let's Talk!

Ross O' Shea

Ross O' Shea
Creative Director, Arteric

 

What We Offer

  • Competitive Salary
  • Bonuses
  • 401(k)
  • Employer 401(k) Contribution
  • Healthcare Benefits
  • Paid Time Off 

View Benefits »

No, Thanks.